AHRP Constitution

CHAPTER 3 

(6)               COUNCIL OF THE ASSOCIATION

(a) The affairs of the Association shall subject as hereinafter provided, be conducted by a ‘Council of management consisting of a total of eleven (11) different Members of the Association and the executive powers of the Association shall be vested in such Council. The Council shall be authorized to act in furtherance of the objectives, set out in Rule (3) hereof, in accordance with directions laid down by the Association in general.

(b) The council management shall comprise: -

  1. One (1) President
  2. Two ( 2) Vice Presidents
  3. One (1) Secretary and
  4. One (1) Treasurer
  5. Six (6) Council Members
  6. Six (6) Appointed members


(c)       Fellow Members and Professional Members of the Association shall be eligible for election to the Council of management.

d)      The Council of management shall be elected at an Annual General Meeting of the Association and shall hold office for a term of one (01) year, until the election of the next Council. Members so elected shall hold office in person as individuals.

e)      Election of Council Members shall be by ballot or by show of hands as the Council may decide from time. Written nominations for the Council posts shall be called for at least fourteen (14) Days before the Annual General Meeting and shall reach the Secretariat seven (07) days before the Annual General Meeting.

 f)      The president two Vice Presidents, One Treasurer, One Secretary and six (06) Council Members shall be elected to the Council at the inaugural meeting and shall remain in office until the next Annual General Meeting.

 g)     If a vacancy occurs in the Council, the Council shall be empowered to Co-opt a Member of the Association to fill such vacancy. Such appointee shall hold Office until the next Annual General Meeting following the appointment.

 h)     Any member of the Council, who fails to attend three (3) consecutive Council Meetings without leave, will be deemed to have vacated his seat in the Council upon a minute to that effect being made in the Council proceedings. No member of the Council shall send a substitute for meeting of the Council in his absence.

Delegation of Authority by the Council

The Council may by resolution, delegate any powers and functions to any Officers duly appointed or to a Committee of Council Members, subject to such terms and conditions as may be laid down by the Council. Such delegation may be altered or revoked by the Council at any time, as the Council may deem necessary or expedient.

j) The Council Members shall serve as such without compensation from the Association.

(7)          MEETING OF THE ASSOCIATION

(a) Annual General Meeting of the Association shall be held not later than 31st December in any year, ( in addition to any other meetings held that year) unless or other wise postponed for valid reasons, which are acceptable to the General membership, for the transaction of the following business:

1) To receive the Report of the Council and Audited Accounts of the Association for the previous financial year.

11) To elect the President, Two Vice Presidents, One Treasurer, One Secretary and Six Members of the Council of the Association for the period up to the next Annual General Meeting.

(111) To elect Auditors.

(1V) To consider any motion or resolution of which due notice shall have been given to the Council not less than seven (07) days before the date of the meeting.

(b) A General Meeting of the Association shall be convened at least once in every half of calendar year.

A special General Meeting of the Association shall be convened on the written requisition of not less than Twenty Five Percent (25%) of the Members for the time being on the ‘Register of Members’ or upon the directive of the President of the Council.

(c) Every Member shall be eligible to exercise one vote in person at any General Meeting, provided the current yearly Membership subscription has been paid.

(d) The Council from time to time shall determine the quorum necessary for a General Meeting and no business shall be transacted at a General Meeting unless a quorum of Members is present at the time when the Meeting proceeds to business.

(e) If at the expiration of half an hour from the time appointed for a meeting the required number of Members shall not be present at the meeting, the Meeting if convened by or upon the requisition of Members shall be dissolved, but in any other case it shall stand adjourned to the same day in the next week at the same time and place and no notice of such adjournment need be given and at such adjournment Meeting, the business shall be transacted by the Members present thereat, notwithstanding that a quorum may not be present.

(f) The president of the Council shall preside as Chairman at every General Meeting.

(g) If there is no Chairman at any General Meeting, or he is not present within fifteen minutes after the time appointed holding such Meeting, or is unwilling to act as Chairman, the Members present shall choose someone of their number to be Chairman

(h) At any General Meeting, a resolution put to the vote of the meeting shall be decided by ballot or by Show of hands. In the event of an equality of votes, the Chairman of such Meeting, in addition to his original vote, shall be entitled to a casting vote.

( 8)           NOTICE OF MEETING

Notice of every Annual General Meeting, General Meeting or Special General Meeting shall be given at least 21 days before the date of such meetings. Only matters in respect of which due notice has been given hall be taken up at such Meeting. The notice shall specify the place, day And time of the Meeting and the nature of the business to be transacted at The Meeting.

The report of the Council and the audited accounts of the Association for Previous financial year shall be circulated to Members along with the Notice of the Annual General Meeting.